Recruiting: Do you have the internal resources and tools to source and recruit for this role successfully?.Successful candidates must be fully vaccinated from COVID-19 as a condition of employment prior to the start dateĬonsider the following when hiring an office assistant:.Ability to walk, bend, kneel, stand or sit for an extended period of time.Ability to grasp, lift, or carry packages on a standard wheeled cart with a load capacity of 75 lbs.Ability to resolve issues with professionalism and tact.Ability to multitask with attention to detail.Minimum of 1 year work experience in a customer services field.Facilities Services may include hanging pictures, small office moves, cleaning services, and communication with key client contacts regarding building/equipment concerns.Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance.Maintain inventory control and order supplies as needed Organize and distribute client kitchen supplies. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Hospitality Services include coordinator and upkeep of client conference rooms, common areas and kitchens.
REMOTE OFFICE ASSISTANT JOB DESCRIPTION PROFESSIONAL
Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner.Copy Services includes accurately producing copy, print, and scan projects per written instructions.Mail Services include metering, sorting, and distributing mail and accountable packages per schedule.This job may include lifting items up to 50 poundsĪn Office Assistant is part of a team that provides various administrative support to our clients, including copy, print, mail, hospitality, facilities, and receptionist services.Possess a valid driver’s license, a good driving record, and reliable transportation (other than an electric scooter).Must be proficient in Microsoft Office, including Outlook, Word, and Excel.High-motor work ethic in a fast-paced, growing firm.Excellent written and oral communication and interpersonal skills, both internally and client-facing.Detail-oriented, never satisfied with the status quo, eager to learn, and exceed expectations.Must be able to work autonomously as well as in a team environment with a variety of constituencies, including clients, partners/attorneys, associates, legal assistants, and staff.
General administrative support and troubleshooting.Set up and break down conference room for meetings.Become well versed at operating all office equipment (copiers, postage machine, phones).Special projects and legal research as assigned.Maintain clean and organized kitchen, reception area, copy room, and conference room.Maintain/update case database and physical files.Learn and practice the ancient art of anticipating your team’s snack likes and dislikes.Meter and log outgoing mail, sort, and route incoming mail.Maintain library of publications and legal books.Provide administrative support to firm management and paralegals.Local deliveries and pickups on an as-needed basis in and around Travis County.Perform opening and closing duties, including light cleaning in common areas.Excellent written and verbal communication skills.Good organization and planning skills and dedication to completing projects in a timely manner.Detail-oriented and comfortable working in a fast-paced office environment.Excellent time management skills and ability to multi-task and prioritize work.Proficient in Microsoft Word, PowerPoint, Excel, Publisher, Outlook, Teams.Participate in event planning meetings and provide administrative support and assistance with logistics as assigned.Work with the Media Specialist to keep information on the website up to date that relates to the various youth programs and special events.Create territorial award certificates and congratulatory letters.Handle filing of records and type correspondence.Complete Corps Cadet Roll Revisions, twice annually.Additionally, this individual will assist in coordinating numerous events throughout the year. This includes answering phones, preparing correspondence, taking meeting minutes, processing invoices, and other administrative functions.
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